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Renewal tracking for facilities teams

Building renewals.
Clearly under control.

Collect, check and track every certificate across your buildings. One workflow from the first reminder to the approved replacement, with a register your client can read.

Join the launch listWatch the 1-minute tour

Opens December 2026Try the full demo nowData stored in the EU

Dueclear work queue with owners, progress and next-action dates for each renewal
The renewal toolkit

From the spreadsheet you have to the renewal you can prove.

Six steps on one record. Every renewal keeps its building, client, owner, documents and history together.

Bring the register you already have

Drop in your Excel or CSV file. Dueclear finds the header row, recognises column names in five languages, reads dates in your format and tells you exactly what it could not read.

  • Finds the real headers under title rows
  • Keeps every extra column as a custom field
  • Lists skipped rows before anything is saved
See how import works
dueclear.app
Bring the register you already have
Why it feels different

The others store dates. Dueclear does the next step.

Six things you notice in the first ten minutes, and that the tools we compared do not do together.

This week, one click each

Open Dueclear and see only what needs you: overdue, due soon, certificates to check and contractors to chase. Every row has its next step as a button.

Drop a certificate anywhere

Drag a PDF onto any screen. Dueclear reads the expiry date, picks the renewal it belongs to and files it with one click. The file is read in your browser and leaves your computer only when you confirm.

Country lists built in

Add a building in Italy, Germany, Spain, Portugal or the UK and tick the inspections it needs. Intervals are filled in, with the rule they come from.

Contractors upload from their phone

Send a private link for one renewal by email or WhatsApp. No account, no app. Their PDF is read too, so the date arrives ready to check.

A live page for each client

Give a client a link that always shows the status of their buildings. No more monthly spreadsheet. Turn it off whenever you like.

Fast, like the apps you love

Ctrl+K finds anything in plain words, such as "overdue Milano". Click a date to change it, select rows to update many at once, and follow every expiry in your own calendar.

See the comparison

Every building, every renewal

Built for every building you look after.

Offices, schools, clinics, law firms, hotels. If a building needs certificates, Dueclear keeps track of them, whoever the client is.

Offices
Shops and retail
Hotels
Clinics and practices
Schools
Residential blocks
Warehouses
Restaurants
Gyms and leisure
Law and professional firms
Banks and branches
Data centres
Factories
Car parks
Fire alarm servicing
Extinguishers
Emergency lighting
Lift inspections
Gas safety
Electrical testing
Water hygiene
Asbestos surveys
Sprinklers
Fire doors
Boilers and heating
Air conditioning
Building insurance
Contractor insurance
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The 1-minute tour

See the whole workflow in under a minute.

Recorded in the real workspace: This week, a certificate read for you, the contractor's phone, the law list, a live client page and the shortcuts.

Captions on. The narrated version is coming soon.

Read the transcript

Open Dueclear and see only what needs you this week. Every row has its next step: ask, chase or approve, in one click. Drop a certificate anywhere. Dueclear reads the expiry date, finds the right renewal and files it. Need it from a contractor? Send a private link by email or WhatsApp. They upload from their phone. No account, no app. Add a building and tick the inspections the law requires. Give each client a live page that is always up to date. Find anything with Ctrl+K, edit in place, change many at once. Dueclear. Building renewals, done on time.

Why teams switch

A spreadsheet stores the date. Dueclear runs the renewal.

With a spreadsheet

  • Dates in one file, certificates in email, notes in someone's head
  • Chasing contractors by hand, one email at a time
  • A green cell even when the inspection is only booked
  • New certificates overwrite old ones, so the history is lost
  • A client report rebuilt by hand before every meeting

With Dueclear

  • Building, owner, documents and history on one record
  • Owners are emailed from 60 days ahead
  • Booked, awaiting document and approved are separate stages
  • Replacements are reviewed on the record and the old one is kept
  • A client register exported in two clicks
How it compares

Built for buildings. Priced for the whole team.

Other trackers handle any kind of expiry, for anyone. Dueclear is made for people who look after buildings: renewals organised by building and client, each country's inspection list built in, your data kept in the EU, and everyone on your team included.

DueclearTeamRemindax ↗ProfessionalExpiration Reminder ↗ProfessionalExpiryScan ↗Business
Renewals included1,000700600750
Price per year€990$756$1,068$960
Free planYes: 1 building, 25 renewals, plus a 30-day Team trialYes: 15 items, 1 user14-day trial only14-day trial only
People includedUnlimited2 usersUnlimited adminsPriced by 150 staff or vendors
How records are organisedBuilding and clientBy type, department or dateLocations, 1 workspaceLocations and vendors
Country inspection listsIT, DE, ES, PT, UK built inGeneric expiry typesGeneric expiry typesGeneric expiry types
Interface languages59English siteEnglish site
Where your data is storedEU (Frankfurt)AWS, region undisclosedUS or Canada (per DPA)Can be outside your country
Spreadsheet importAny layout, 5 languages, makes buildings and clientsBulk document uploadAI wizard, English field namesReads dates from documents
Reads the date from a certificateYes, in your browserAuto-extract expiryAI DocScanAI matches files to records
Contractor uploads without an accountPrivate link per renewalNot listedPortal, 15-minute sign-in linkSelf-service portal
Live page for your clientsAlways-current linkInternal access onlyInternal workspaces onlyShareable reports
Calendar feedGoogle, Outlook, AppleNot listedNot listedNot listed
Change many renewals at onceProgress, owner, renew, requestOne at a time (Quick Actions)Not listedNot listed

Competitor details come from each vendor's public pricing, feature, help and privacy pages, checked 11 November 2026. USD and EUR are not equivalent. Check each vendor before deciding. "Not listed" means the feature is not on the vendor's public feature or help pages.

Privacy by design

Your data stays yours.

Your register describes your clients' buildings, people and contractors. It should never become someone else's product.

Export any time

Download your whole register as CSV or a dated report whenever you like. No lock-in.

Delete at will

Close your account and your records and documents are deleted with it.

Never sold, never used for AI training

Your records and documents are not sold, shared for advertising or used to train AI models.

Where each protection stands

Hosted in the European Union, in FrankfurtIn place
Encrypted in transit and at restIn place
Each firm's data kept apart by the database, tested automaticallyIn place
Export everything as CSV or a full backup fileIn place
Daily backups with tested restoresBefore launch
Two-factor sign-inBefore launch

Read how security works

Pricing

Simple plans. Your whole team included.

Pay yearly or monthly, excluding VAT. Unlimited team members on every plan. Every new workspace starts with a 30-day trial of Team; if you don't choose a plan, you keep the Free plan.

To try it on one building

Free

€0

Free for ever

  • 25 tracked certificates
  • Unlimited team members
  • The full workflow, in five languages
  • One building
Compare plans in detail
For a small register

Starter

€390/year

or €39 a month, billed monthly

  • 300 tracked certificates
  • Unlimited team members
  • The full workflow, in five languages
Compare plans in detail
For firms with clients

Team

€990/year

or €99 a month, billed monthly

  • 1,000 tracked certificates
  • Unlimited team members
  • The full workflow, in five languages
  • Live client pages
Compare plans in detail
For many clients

Portfolio

€1,990/year

or €199 a month, billed monthly

  • 2,500 tracked certificates
  • Unlimited team members
  • The full workflow, in five languages
  • Live client pages
Compare plans in detail

Questions, answered.

See all questions
Can I use Dueclear for real work today?

Not yet: Dueclear opens in December 2026. Everything is built, and you can try it now in the full demo with sample data. Join the launch list to hear first.

Does a green date mean we are compliant?

No. Dueclear tracks the dates and documents you enter. Your qualified people decide what each building requires and whether a document is adequate.

Which languages does Dueclear speak?

English, Italian, German, Spanish and Portuguese. Each person chooses their own interface language, independently of the building's country.

Can we keep our own columns?

Yes. Any column in your spreadsheet that isn't a core field becomes a custom field, so nothing in your register is lost.

How is Dueclear priced?

By the number of certificates you track, billed annually. Team members are unlimited on every plan.

Opening December 2026

Try the full demo now, with sample data. Join the launch list to hear first: teams on the list will be offered a discounted first year.

Join the launch listTry the demo first